Urbana School District #116

TITLE:  Accounting Clerk

LOCATION: Urbana School District’s Central Office

SUPERVISOR:  The Accounting Clerk position reports directly to the Director of Accounting as the designee of the Chief Financial Officer.

JOB SUMMARY:  The responsibility of the Accounting Clerk to perform general accounting functions.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

• Reconcile bank statements
• Performs accounting data input and prepare Trust checks
• Directly work with the District’s Transportation provider for billing, field trips, transportation claim, and initial communication
• Maintain and enter EBA and ABA filings
• Make cash deposits and enter cash receipts
• Prepare journal entries
• Prepare invoices for outside companies
• Maintain student fee management and assist with schools on obtaining outstanding obligations
• Research and adjust incorrect account entries and expedites encumbered purchase orders
• Sort mail for Business office as needed
• Provides support to the Accounts Payable Clerk
• Performs other related duties consistent with the position

REQUIRED QUALIFICATIONS: 

EDUCATION

Associate’s Degree in Accounting required, BS in Accounting/Business/Finance preferred.

EXPERIENCE

• 2 years of bookkeeping/clerical experience
• Experience with software database, Word, and Excel
• General knowledge of office equipment operations

OTHER SKILLS AND ABILITIES:  

• Ability to communicate effectively and professionally with the public.
• Ability to maintain strict confidentiality in regard to student and staff records.
• Ability to multi-task and handle interruptions.
• Ability to work effectively and efficiently with a variety of different personnel at the District.
• Ability to interact with a wide variety of people from diverse backgrounds.
• Must possess the ability to handle conflict in a productive manner.
• Strong attention to detail and excellent organizational skills.

TERMS OF EMPLOYMENT:  Salary is commensurate with experience; twelve-month position; 8 hours per day.

EVALUATION:  Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of support personnel.

NOTE:  This is not a position within the collective bargaining unit and is not an administrative position. This is a non-exempt position.