Urbana School District #116

TITLE:  Registrar

LOCATION: Urbana Middle School

SUPERVISOR:  Principal

JOB SUMMARY:  The responsibility of the Registrar is to keep all student records up to date.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Greet and direct visitors and students.
• Answer phone calls and direct them as necessary.
• Enter all schedule changes and run schedules.
• Maintain and update cumulative folders for every student.
• Maintain and update student enrollment status.
• Receive confirmation of student enrollment and transfers.
• Keep student medical information updated when notified by Central Office.
• Process and mail Progress and Quarterly Report Cards to parents and guardians.
• Process Honor Roll quarterly.
• Compile and maintain failures and incompletes.
• Maintain and report all address changes.
• Assist with attendance, check in and out for appointments, and make calls to parents on absences and illnesses.
• Maintain and update monthly emergency preparedness information.
• Help with first aid for students.
• Provide Notary services.
• Perform any and all additional duties as assigned by the Principal, office manager, or administrative team.

QUALIFICATIONS:

EDUCATION

• Minimum of a High School Diploma or Equivalent.  Associate’s Degree or Vocational Training preferred.

EXPERIENCE

• Minimum of 3 years of secretarial/clerical experience preferred.
• Experience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and working with office equipment such as copiers and fax machines.

OTHER SKILLS AND ABILITIES:  

• Ability to communicate effectively and professionally with the public both orally and in writing.
• Ability to maintain strict confidentiality in regard to student and personnel records.
• Strong attention to detail and excellent organizational skills.
• Ability to meet deadlines and adjust to changing situations.
• Strong public relations skills and ability to interact with various people from diverse backgrounds.

TERMS OF EMPLOYMENT: This is a Level II Clerical Position. The salary is determined by the Board of Education. The work year is twelve months.

EVALUATION: The performance of this job will be evaluated in accordance with the Board’s policy on evaluating support personnel.

START DATE: ASAP

NOTE:  This is a non-exempt position that is not within the collective bargaining unit or an administrative position.

AN EQUAL OPPORTUNITY EMPLOYER

REVISED: May 2018